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Analysis of Monograph Print Retention Data Report

Stewarding the Collective Collection: An Analysis of Print Retention Data in the US and Canada is the result of a collaborative research project between OCLC and the former Partnership for Shared Book Collections, which has since united with the Rosemont Shared Print Alliance to form a new organization: the Shared Print Partnership.

The Shared Print Partnership Bridge Year Executive Committee is excited to be working with OCLC to schedule a webinar where community members can explore the findings and raise questions – stay tuned! The Bridge Year Executive Committee looks forward to connecting this exciting new work to previous study in the realm of serials and journals, creating new momentum for critical reflection and innovation across formats. 

Shared Print Actions: Terminology (SPA) Finalized and Ready for Use

The Shared Print Metadata Guidelines Task Force (SPMG) is pleased to share that the Shared Print Actions: Terminology for MARC 21 Field 583 is now finalized and ready for use by shared print programs and library practitioners. The Library of Congress has assigned this terminology a resource action code, spa, for use in the 583$2; LC has also added Shared Print Actions: Terminology for MARC 21 Field 583 to the Resource Action Term Source Codes page, providing a central point of access for practitioners. SPMG continues to work with the Library of Congress to add the link to the SPA terminology on additional pages.

SPMG will reconvene in 2026 to review the terminology and consider any necessary updates. In the meantime, the Best Practices Working Group is convening a subgroup to develop best practices and usage guidelines for implementing SPA in programs and at retention libraries.

Resource Sharing Task Force Final Report Now Available

The Partnership for Shared Book Collections is pleased to share that the Resource Sharing Task Force of the Research and Network Level Standing Committee has recently concluded their work and finished their final report. Please join us in issuing congratulations to the task force and a huge thank you for all of their work! 

You can read the final report here:  Resource and Network Level Resource Sharing Research Working Group Final Report

Or it can be found under the “Outputs” section of their task force description on the Research and Network Level Standing Committee page here: https://sharedprint.org/about/working-groups/research-and-network-level/

Partnership Quarterly Report – April 2024

Below is the Partnership’s April 2024 Quarterly Report, which highlights the work of the Partnership over the past three months since our last update in January. Thank you to all of you who have volunteered your time and expertise to make this work possible! Please note that this is the last independent quarterly report as we move forward with the exciting work of merging with the Rosemont Shared Print Alliance.

Partnership Quarterly Report – April 2024

Upcoming SPMG Webinars

The Shared Print Metadata Guidelines Working Group is excited to continue our community discussions around the new “Shared Print Actions: Terminology.” As a reminder, we are hosting three follow-up webinars focused on different questions and discussion topics regarding the SPA draft. We wanted to encourage you to consider registering, using the links below, for each webinar you are able to attend: 

  1. Tuesday, January 16 at 11am ET/10am CT/9am MT/8am PT
  2. Tuesday, January 30 at 2pm ET/1pm CT/noon MT/11am PT 
  3. Monday, February 5 at 3pm ET/2pm CT/1pm MT/noon PT

Please also feel free to share this information with the broader library community. 

Register for the Shared Print Actions: Terminology Webinar on November 7th @ 3pm ET/2pm CT/1pm MT/noon PT

The Shared Print Metadata Guidelines Working Group (SPMG) is excited to announce the release of the draft “Shared Print Actions: Terminology (SPA).” At this time, they are encouraging the community to review the document and provide comments directly on the draft. They are also asking folks to share it more broadly with relevant stakeholders in your library who may not be on the PAN listserv but have interest in this work. 

Please find the draft SPA: Terminology document here: https://docs.google.com/document/d/1_NnpeZEye4wN61e5y7PwltTob5c7LvCB0u7kRdSquGw/edit?usp=sharing

They will be hosting a webinar on November 7, 2023 at 3pm ET/2pm CT/1pm MT/noon PT where we will officially introduce the draft and plans for approving it across the shared print community.

If you have any questions about the webinar or the draft document, please do not hesitate to contact them directly.  To learn more about the need for SPA, SPMG, or our work, please see the background document.

Save the Date – The Future of Shared Print Metadata

Save the date – November 7, 2023 at 3pm ET/2pm CT/1pm MT/noon PT 

We invite you to join us at a Partnership for Shared Book Collections and Rosemont Shared Print Alliance sponsored webinar to discuss work the Shared Print Metadata Guidelines Working Group has undertaken to draft a new “Shared Print Actions: Terminology (SPA).” This webinar will focus on introducing SPA and plans for approving it across the shared print community. This will be one of several opportunities for the community to provide feedback on the draft. Please share this invitation widely in your communities. 

The shared print community in North America relies heavily on the OCLC Shared Print Metadata Guidelines to record shared print retention commitments and other information in 583 fields in the holdings or bibliographic records. The terminology we have been leveraging for this work was developed in the early 2010s, and is based on the Preservation & Digitization Actions: Terminology for MARC 21 Field 583 (PDA). Using this language reflected the initial thinking about shared print as a preservation activity, but since that time, shared print has matured and expanded to touch all parts of the collections lifecycle.

We will be sharing a draft of the new “Shared Print Actions: Terminology (SPA)” in October so folks can start reviewing it in advance of the webinar. 

Optimal Numbers of Monograph Copies Paper Published

The Partnership for Shared Book Collections is pleased to share that the Risk Research Task Force of the Research and Network Level Standing Committee has recently had their paper titled, “A Model to Determine Optimal Numbers of Monograph Copies for Preservation in Shared Print Collections”, published in College and Research Libraries. Please join us in issuing congratulations to the task force and a huge thank you for all of their work! You can read the full paper for free here:

https://crl.acrl.org/index.php/crl/article/view/26029