Strategic Priorities 2022-23 

This document is to serve as a guide and blueprint for the work of the various committees and working groups for the academic year 2022-23. These priorities were informed by the 2022 assessment findings, as well as by earlier planning documents including the expressions of action from the CCH Summit and the Partnership’s initial Services. Note that the Best Practices committee has ongoing work outlined on their Additional Best Practices Under Development page, and some of the work below may result in the need for new best practices.

  1. Revisit the Partnership governance structure and organization and alignment of working groups and task forces. (EC / OC) 
    This will enable most effective use of human resources and ensure streamlined communication and clearly define lines of responsibility.
    1. Distinguish where projects are defined/assigned and reported
    2. Pending the outcome of discussions with Rosemont on alignment, reanalyze the structure and effectiveness of existing working group and task force structure 
  1. Advance open shared print monograph retention data.
    There is an increasing need to look across collective collections with an eye towards preservation and access goals. The landscape of service providers has grown over the past few years, thus it is an appropriate time to revisit this longstanding priority of the Partnership. (EC / Infrastructure)
    1. Develop a plan for open retention data (Infrastructure)
      1. Environmental scan of possible options
      2. Identify potential partners testing data access
    2. Identify sustainable funding to enact plan (EC)
    3. Work with Rosemont and service providers to understand matching algorithms effectiveness for various use cases and implications for shared print. Advocate for improved or varied algorithms as needed. (Infrastructure)
    4. Deliver plan to stakeholders to secure buy-in and participation (EC)
  1. Work with member programs to develop strategies for ensuring retention of diverse and unique collections. (Research and Network Level/Research, EC) 
    This will enable the Partnership to grow and diversify the shared print community, addressing historical exclusion in publishing while ensuring retention of unique and scarcely-held materials that represent a diversity of identities.
    1. Determine diversity of currently retained collections; what are the metrics that can provide this data (R&NL/Research)?
    2. Investigate expansion of membership to include consortia of libraries for “minority serving  institutions +” or bringing in other institutions to programs (EC)
    3. Develop a structure to support less well funded institutions/organizations to enable them to join shared print programs and/or the Partnership (EC)
    4. Liaise with appropriate organizations and projects focused on inclusivity, to ensure communication of outcomes to Partnership members [e.g. SCELC/EAST grant] (EC)
  1. Investigate the relationship between digital surrogates and shared print retentions.  (Research and Network Level)
    As libraries increasingly build digital monograph collections, frequently in place of print, we need to understand the impact that these decisions have on the collective collection firstly with respect to preservation of print, and secondly with respect to interlibrary lending.
    1. Develop a strategic framework for shared print and digital surrogates (what’s in scope, current and desired digital coverage, interoperable data)
    2. Facilitate a strategic planning session with related groups and potential partners (e.g. CDL-I, CDL-C, Internet Archives, HathiTrust and other Partnership groups)
  1. Investigate potential partnerships that can broaden the reach and impact of shared print. (EC / OC)
    Outreach and engagement with the broader community working in the shared print space furthers our mission of coordinating collaboration.
    1. Determine extent of integration of the Partnership with Rosemont (EC/OC)
    2. Ascertain the viability of affiliate status or other membership models that formalize collaborations with individual libraries (e.g. LC) or organizations (e.g. Internet Archive) (EC)
    3. Investigate engagement with international organizations involved in shared print preservation in order to better understand the universe of preserved materials and potential gaps with specific attention to scholarly materials from the global south (EC)
  1. Communications and Advocacy Work. (Communications and Advocacy)
    The 2022 Partnership Assessment Survey Report indicates that the membership desired enhanced opportunities for collaboration to support sharing of best practices and ability to navigate changes in program leadership and foster new interest in program participation.
    1. Develop strategies for more routine communications with member programs, with member libraries, as well as enhancing inter-group communications (Communications and Advocacy)
    2. Develop a clearinghouse of presentations for upper administration (Communications and Advocacy/Toolkit)
      1. Offer to present at higher ed leadership conferences. 
      2. Talking points for deans and directors and positioning them to present to the upper administration.
    3. Highlight shared print as a part of the collection lifecycle, with an emphasis on shared print as part of the collective collection. (Communications and Advocacy, Infrastructure)