Rosemont Shared Print Alliance – Executive Committee
| Consortium | Name | University | Term | Chair |
|---|---|---|---|---|
| Big10 | Maurice York | Big Ten Academic Alliance | 2023 | |
| CRL | Greg Eow | Center for Research Libraries | 2023 | 2023 |
| EAST | Matthew Sheehy | Brandeis University | 2021-2023 | |
| EAST | Scott Warren | Syracuse University | 2022-2025 | |
| EAST | Martin Garnar | Amherst College | 2022-2025 | |
| FLARE | Judy Russell | University of Florida | 2021-2023 | 2020 |
| Scholars Trust | Doug Way | University of Kentucky | 2021-2023 | |
| Scholars Trust | Stephen Connaghan | The Catholic University of America | 2019-2021 2022-2024 | 2021 |
| WEST | Denise Stephens | University of Oklahoma | 2023-2025 | |
| WEST | Melissa Desantis | University of Colorado Anschutz Medical Campus | 2022-2024 |
Rosemont Shared Print Alliance – Operations Committee
| Consortium | Name | Chair |
|---|---|---|
| Big10 | Maurice York | |
| Big10 | Jenny Maddox Abbott | |
| CRL | Amy Wood | |
| CRL | Marie Waltz | |
| EAST | Susan Stearns | 2021 |
| EAST | Matthew Revitt | |
| EAST | Sara Amato | |
| FLARE | Ben Walker | 2017, 2022 |
| FLARE | Tabby Pursley | |
| Scholars Trust | John Burger | 2023 |
| Scholars Trust | Rebecca Crist | |
| Scholars Trust | Aaron Krebeck | |
| Scholars Trust | Lars Meyer | |
| WEST | Anna Striker | |
| WEST | Alison Wohlers | 2020 |
Shared Print Programs
Founding programs are the Big Ten Academic Alliance, Eastern Academic Scholars’ Trust, Florida Academic Repository, ScholarsTrust and the Western Regional Storage Trust and their member libraries. Other programs will be considered based on the Program Membership criteria.
| Rosemont Group: Policies and Procedures Matrix Revised: December 2020 | Similarity Scale: ❏ – Same ❏ – Similar/close ❏ – Different ✔ – Yes ✖ – No |
| Criterion | Degree of Similarity | ASERL | BTAA | FLARE | WRLC | WEST | EAST | CRL |
| Program Commenced (archiving start year) | 8-year range | 2011 | 2012 | 2012 | 2008 | 2011 | 2016 | 2012 |
| Approx. # of Titles Archived | Widely varied collection sizes | 54,044*As recorded in JRNL 9/2020 | ~10,550 | 19,536 | 9,903 | ~30,000 | 28,057 (holdings) | ~52,000 |
| Approx. # of Volumes Archived | Varies | 422,000 | 468,072 | 436,114 | ~833,000 | General print serials, estimated >500,000.JSTOR archive 84,376 | ||
| Retention Period | All but EAST have 25-year agreements | Dec. 31, 2035Reviews in 2020 and 2030 | 2037 | Dec 31, 2035 | Dec. 31, 2035 Reviews in 2020 and 2030 | Dec. 31, 2035 | June 30, 2031 | Permanent |
| Total # of Members | Dissimilar | 37 | 15 | 13 | 9 | 65 | 32 (of 81 members in total for both journals & monographs) | 207 |
| Total # of Archivers/Hosts | Dissimilar | 37 | 2 | 1 | 7 | 46 | 32 | 1 |
| Geographic Distribution of Membership | Dissimilar | 11 states | 11 states | Florida | Metropolitan Washington D.C. area | 18 states West of the Mississippi River | 5 states for journals (13 in total) | Continental North America with Global Affiliates |
| Selection: Collections Analysis Tool(s) Used | Dissimilar | Local DecisionCRL Analysis | JRNL | PAPR Collections Analysis tool; homegrown tools | Local Decision | Consortial ILS | AGUA; PAPR Collections Analysis tool | CRL reports | Local Decision |
| Selection: Criteria for New Titles | VariesLow useMember Overlap | 2019 Retention ModelWidely-held (7+ ASERL Libraries)Low-use print journalsCompleteness/ quality/conditionSubject Specific – Ag, Arch, Law | Low-use print journals and serial reference worksWidely duplicatedMember overlapE-availability | Low-use printLocally selected by participating libraries–wide varietySome by subject | To prohibit duplication in HD facilityVolumes in facility flagged as shared when dupes of same title discarded | Member overlapPrint only and e-availabilityA&I IndexesSubject | Member overlapNot in JSTORIn scope: print only, no microform, no government documents, no monographic series, no non-circulating, no newspapers, no reference works, no directories, no guides, no indexes, no almanacs, no fact books, no handbooks, no yearbooksFor scarce titles (held by 3 or fewer EAST libraries) had additional criteria: The holding libraries owned at least 50% of the runWorldCat US holdings 20 or fewerWorldCat worldwide holdings 30 or fewerNot being retained by other Rosemont programs | Local criteria aligned with CRL collection guidelines for CRL collecting areas. https://www.crl.edu/collections/crl-collecting-areas JSTOR archivehttps://www.crl.edu/archiving-preservation/print-archives/crl-administe… |
| Selection: Quantity of Titles Archived Annually | Dissimilar | None specified | Varies | None specified | Varies; approx. 500/year over last 2 years | ~3,000-4,000 | None specified | None specified |
| Selection: Frequency | Dissimilar | None specified | Ongoing, for 5-year term | None specified | Processes to mark copies in the facility as shared are run quarterly | Selected biennially | None specified | None specified |
| Selection: Identification of Archivers/Contributors | Varies | Voluntary (based on depth, condition and willingness | Voluntary (based on backfile depth and willingness) | Voluntary | NA | Automated (via AGUA tool, based on backfile depth and willingness) | Voluntary | Voluntary |
| Selection: Single Copy Policy | 5/7 store one copy | ✖ | ✔ | ✔ | ✔ | ✔ | ✖ | ✔ |
| Selection: Optimal Copy Policy for North America | 5/7 have no specified policy | Seek up to 3 copies among RSPA Shared Print Programs. Libraries not barred from retaining beyond 3 copies | ✖ | ✖ | ✖ | Will duplicate non-WEST SP archives to ensure 3 copies are preserved in North America (prioritizing Rosemont) | ✖ | ✖ |
| Validation: No Validation | 2/7 have some volumes with no validation | Must discloseBibliographic or physical (local decision) | ✖ | Physical Validation | For widely held print with secure digital surrogates | Voluntary | Ongoing for legacy material. Requirement for new deposits/acquisitionsJ | |
| Validation: Volume-Level | All programs perform for some items | No requirement(best practice) | Items physically verified for condition and volume-level completeness | Items physically verified for condition and volume-level completeness | Physical condition verified. No page level validation | For digitally indexed with limited/no full text (completeness only) | Voluntary | Ongoing for legacy material. Requirement for new deposits/acquisitions. |
| Validation:Issue-Level | 2/5 do issue-level validation for some items | No requirement | ✖ | Unofficially, when obvious | For print-only (completeness and condition) | Voluntary | Ongoing for legacy material. Requirement for new deposits/acquisitions.All JSTOR at issue level | |
| Disclosure: OCLC Metadata Guidelines Compliant | 4/5 use or plan to | Best Practice | ✔ | ✔ | ✖ | ✔ | ✔ (details still to be determined based on new OCLC shared print registration service) | ✔ |
| Disclosure: Use of OCLC SP Symbol | 3/5 use SP symbol | ✖ | ✔ | ✔ | Not at present | ✔ (migrating to primary symbols in 2021) | ✖ | ✔ for JSTOR✖ for general collection |
| Disclosure: Primary Source for Disclosure Data/Records | Varied local disclosure; 4/5 use an ILS | Local ILS | Lists distributed to members; Local ILS at host sites | ALEPH (ILS) | Consortial ILS | Local ILS | Local ILS | Local ILS |
| Disclosure: To PAPR | All disclose | ✔ | ✔ | ✔ | ✔ | ✔ | ✔ | ✔ |
| Disclosure: To JRNL | 2/5 do not disclose | ✔ | ✔ | ✔ | ✔ | ✖ (encouraged but not required) | ✖ | ✖ |
| Disclosure: To OCLC | 2/5 may not disclose | Date for Registration Service TBD | ✔ | ✔ | ✖ | ✔ | ✔ | ✔ |
| Gap-Filling: Tool(s) Used | JRNL, PAPR share users | JRNL, PAPR | PAPR Collections Analysis and local analysis | JRNL | (AGUA; PAPR Collections Analysis; JRNL) | Investigating JRNL | None planned at present | |
| Gap-Filling: Active Requests to Libraries | 3/5 do some active gap fill | ✔Local decision | ✔ | None planned at present | Not applicable at present; considering as a future project | Print-only & digitally indexed (limited/no full text)–active archive creation for 1 year (then ad hoc) | None planned at present | None planned at present |
| Gap-Filling: Ad Hoc | 4/5 do some ad hoc gap fill | ✔Local decision | ✔Voluntary offers | ✔Voluntary offers and perpetually during daily processing of volumes | ✔Archives with secure digital surrogates; & all others post active gap-filling | ✔Local decision | ✔Local decision | |
| Gap-Filling: Transfer of Ownership from Provider to Archiver/Host | 2/5 transfer ownership | ✖ | ✖ | ✔To FLARE | ✖ | ✔To WEST archiver | ✖ | ✔ |
| Archive Location: In a Storage Facility | 3/5 hold all items in HD facilities | ✔Most holdings in HD/MD or other remote storage | ✔HD, env-controlled for print | ✔HD/MD, env-controlled for print | ✔HD, env-controlled for print | ✔HD, env-controlled for print only and digitally indexed with limited/no full text | A small percentage, mostly at Five Colleges | ✔HD, env-controlled for print |
| Archive Location: In Place/Open Stacks | 2/5 hold some items in stacks | ✔Small number of collections in open/closed stacks | ✖ | ✖ | ✖ | ✔For archives with digital surrogates only | ✔Remainder in open stacks | ✖ |
| Access: Members-Only | 2/5 may restrict to members | Library’s discretion | Members and affiliates | ✖ | ✖ | ✖ | Local library’s discretion | Non-member access guidelineshttps://www.crl.edu/services/borrowing/non-member-lending |
| Access: Delivery Method | All offer some version of ILL | Traditional ILL methods (photocopy; scan; physical lending) Onsite access at library’s discretion | Traditional ILL methods (photocopy; scan; physical lending) | Traditional ILL methods (photocopy; scan; physical lending) | Traditional ILL methods for non-WRLC members (UPS, Odyssey). Local courier service and Odyssey for WRLC members | Traditional ILL methods (scan; photocopy; physical lending); local access at library’s discretion | Traditional ILL methods (photocopy; scan; physical lending); local access at library’s discretion | Traditional ILL methods (photocopy; scan; physical lending); full volume/run; onsite reading roomhttps://www.crl.edu/services/lending |
| Access: Resource-Sharing Systems | WorldCat, Illiad widely used | WC Resource sharing, Illiad, Rapid, GAC | WC resource sharing; Illiad | WorldShare | Worldcat/Illiad, locally developed software | WC resource sharing; GAC deflection rules in policies directory; Illiad | Rapid, ILLiad, GAC Policies specified, WorldShare | Rapid, ILLiad, WorldShare |
| Access: Access Fee Policy | No fees for members common; may vary for others | None for Scholars Trust membersNon-members at library’s discretion | None for BTAA members; fee for affiliate campuses per local policies | *None currently | None for Scholar’s Trust members | Local library’s discretion | Local library’s discretion | None for members; $175 per item for non-membershttps://www.crl.edu/services/borrowing/non-member-lending |
*FLARE is not currently charging fees, but plans to for non-members.